A company’s resources are the very essence of it. Regardless of sector, size, or business model, companies are made up of common resources that define them. A project manager must identify which are the basic resources of his company, thus prioritizing those that are key to the organization. It is not easy, because there are many types of resources according to different factors, as long as they pursue the main strategic objective of the company. Therefore, it is advisable to prioritize those resources that are necessary for the development of a company. Aaron Rodriguez, an eCommerce and market analysis expert, gives insight into the different keys that help optimize a company’s resources for its respective development.
One of the most important responsibilities of any project manager is to optimize a company’s resources. There is indeed a different set of rules and regulations for each project manager. However, several keys promote a balanced, controlled, and optimized consumption of a company’s resources. It should be noted that among the many types of resources in a company, four of them are very relevant when it comes to a work plan, including material, financial, human and intangibles.
Material resources are any tangible and exhaustible physical element. They are necessary for the production of goods or services offered by the company. States Rodriguez, “Financial resources are those assets that can provide certain liquidity to the company. They can be cash flow, obtained from the production of the company’s main activity, loans from investors, government subsidies, or bank financing, etc.”
Human resources are related to the effort, dedication, and time of the people who are part of the company. This refers to talent, so difficult to materialize and, at the same time, so valuable for the performance and final result of the product or service.
Intangible resources is a space that includes the administrative resources of a company. The category covers the attitudes, and behavior of the people in the team, the relationship with external collaborators, performance, the result of the use of tools that promote labor productivity, the quality of the results, the company’s image, brand value, among others.
Project planning is a constant activity for many project managers. This means that they must always be modifying aspects of the schedule, depending on setbacks or optimization improvements. Hence, the importance of using a project manager that allows flexible scheduling. Not only that, but one that is capable of detecting resource consumption while planning or re-planning activities.
Rodriguez explains, “When working with this type of graphs, it is also possible to detect the consumption of global resources. For example, if we manage different work teams that share activities of different projects, we can see the total planned consumption of that person’s work to control a possible overload or an allocation of available work. In this way, we plan much more realistically and effectively for a more realistic optimization of resources.”
Another case of project management is the uncertainty of possible setbacks. By not being sure what will happen with a supplier, delivery, or the total duration of an activity, we can check how different scenarios will affect the overall project schedule. As a testing laboratory, the project manager thus identifies critical paths, potential bottlenecks, or tricky situations that could jeopardize the success of the project.
It’s important to work with project managers who can also plan based on different scenarios. Test, change, and test everything the professional needs to know in advance the impact of each change, without the whole team seeing the tests. This way, it’s possible to know if there are possibilities to improve the performance of a company’s resources.
“Optimizing resources is a tedious task in project management. It is not always achieved as one wishes, and sometimes it is important to use the right project management tool so that the results of our work are what we expect, with the least possible investment,” Rodriguez asserts.