Aaron Rodriguez explains how to improve workplace productivity

Improving productivity in all tasks is one of the most recurring challenges in business administration. Efficient management of teams and production processes is essential in this regard and the available technology allows you to optimize the activity of your company and make it more competitive. Aaron Rodriguez, an expert in business optimization, details the tools to achieve this.

For a process to be efficient, it must meet three main characteristics: reduce errors, be fast and be of high quality. These characteristics are influenced by a multitude of factors, most of which have to do with business management.

First and foremost is staff motivation. Keeping your teams eager to perform their work is fundamental. There is an intrinsic component to this (it depends on each professional), although the company can also encourage it through strategic actions.

If your company has a clear work organization with defined employee roles, it will be easier to solve problems that arise and, therefore, the efficiency of the tasks will increase. The correct coordination of your teams involves establishing clear communication patterns that serve to improve the efficiency of the teams in the performance of their tasks.

“The work environment has a great influence on the way employees work. If the atmosphere is healthy at all levels, personal relationships between professionals will be better and their performance will improve,” Rodriguez explains. “In relation to the motivation point, if you offer your staff real possibilities for promotion and skills development, their level of effort will be higher.”

According to several reports conducted by the expert, work-life balance is the second most valued aspect for professionals in a job. Therefore, offering flexible working hours helps to increase their satisfaction and make them more productive.

Investing in new ideas that serve to modernize production processes by taking advantage of digital tools (social networks, big data, virtual and augmented reality) will help you achieve greater efficiency, which will translate into better results. Implement the best organizational model.

Leadership is transforming and the structure of organizations is becoming more functional and horizontal. Systems such as redirection or empowerment improve the efficiency of processes in many types of companies.

Never hesitate to invest in training. Changes in companies driven by technological development lead to a mismatch of skills. The specialist points out that companies that do not increase the training of their staff in their digital transformation risk losing 31% of the investment. It is therefore important that you optimize the ongoing training of your teams so that they are able to take full advantage of its benefits.

“Improve internal communication,” suggests Rodriguez. “The changes you implement in your company are of little use if they are not accompanied by an effective communication strategy. If all productive structures are well connected and coordinated, problem-solving capacity and work organization will improve.”

Tracking the efficiency of production processes is all well and good, but have you tried getting feedback from the key players? Employees can help you identify areas for improvement and develop effective measures. Moreover, if they feel that you take them into account, their commitment and satisfaction will improve.

Making your company more productive and efficient should be a priority in your strategy. If you want to achieve this goal, it is essential that you provide your teams with the tools they need to empower their talent. In this way, you will save costs and your company will gain in competitiveness.

Aaron Rodriguez explains the importance of labor digitalization for SMEs in Panama

For a long time, businessmen have wondered what would happen if a catastrophe of global magnitude were to occur, and how to improve the continuity of their business. That situation has already arrived through COVID-19. In an effort to move forward, Aaron Rodriguez, an expert in business optimization, explains how Panama’s SMEs can find a solution through labor digitization.

The current situation in which the whole world has been immersed by the pandemic has had great repercussions in many aspects. The labor sector has been one of the most affected.

Due to the situations of confinement and mobility restrictions of citizens, the digital transformation of companies has become very important, since this business digitalization covers different aspects that can respond to the problems that have arisen from these exceptional situations.

Many were probably not prepared to face this type of situation, which should make them reflect on how they should observe their environment to anticipate any positive or negative situation that may arise. “Technological advances have a high impact on organizations, regardless of the economic sector in which it is developed. This allows SMEs to respond in a timely manner according to the speed of the environment,” said Rodriguez.

The environment is constantly changing, full of uncertainties such as those we are currently experiencing. Still, it can also be conceived as an opportunity to reinvent ourselves, to be agile, creative, adaptable, and able to anticipate the needs of our customers and partners.

It is, therefore, necessary to rethink how things are being done and where trends are leading us. For SMEs in Panama, this means a great opportunity because they can take advantage of the size they have (micro, small and medium) as it allows them to obtain greater flexibility and thus anticipate in a timely manner what the market demands and the needs of the collaborator.

First of all, establish a work schedule. One of the main challenges of teleworking is to know when one should be connected and when not, so it is of utmost importance to set “office hours.” Setting a limit will allow you to optimally divide your time between work and personal activities.

Remember, when you are working and you receive a call from a friend or an unexpected visit from a family member, try to respectfully let them understand that you are working and that you will be available for them at another time.

Divide your week into goals. Clear goals will allow for successful results. Define with your direct leader the activities that will contribute to the fulfillment of the objectives and organize the weekly tasks based on this. In addition, it is recommended to have a premeditated time on the agenda for those day-to-day activities that were not foreseen. With a good organization, time will no longer be “a problem.”

Make an analysis of your activities. Once an employee has chosen to work from home, it is necessary to evaluate his or her work periodically (weekly or monthly, depending on the objectives). This last key is essential to detect both the shortcomings and the achievements of the activity carried out and thus be able to enhance the weaknesses that have been incurred.

Although everything will depend on the physical space that each person has at home, it is important that the tasks are not done from the bed or in the kitchen, but try to find a space of your own, free of distractions and as comfortable as possible,” suggests Rodriguez. “If you don’t have an “extra room” try to organize your work tasks at times when there are few people in the home and therefore fewer distractions.”

And finally, learn to set boundaries. Don’t be annoyed when people around you think that, because you work at home, it means that you will always be available. Explain to friends, family, and other acquaintances that the days you telecommute are not opportunities for non-work-related activities. Show the same consideration for your telecommuting time as you would if you were in the office.

“This reality means that digitalization, especially in a globalized healthcare crisis, has ceased to be an option or a fad and has become a necessity that, for many small and medium-sized companies, is a challenge. However, it is necessary to change the mentality and see a digital transformation not as an expense, but as an investment, which in addition to generating profitability, can be essential in the survival of a company in crisis situations like the current one,” concludes Rodriguez.

Aaron Rodriguez explains bottlenecks that can hinder process improvement

The first step in streamlining work processes is to identify what slows them down. Many process improvement methodologies exist to identify bottlenecks and inefficiencies in your processes. Here, Aaron Rodriguez, a business optimization specialist, provides a quick overview of each of the process improvement techniques.

Lean tools are used to eliminate wasteful process steps or activities that provide no value. The eight types of waste that you can eliminate with Lean tools are defects, overproduction, unused talent, waiting, transportation, inventory, motion, and additional processing.

“An organized office environment is essential for process efficiency, “Rodriguez explains. “With the 5S methodology, you can create a clean, safe and productive environment for your team.”

This method is generally used in all types of industries, from manufacturing to small businesses. It is useful for reducing costs, promoting safety, increasing process/equipment efficiencies, and eliminating waste from manufacturing processes.

A value stream map is a graphical representation of the flow of materials and information needed to get your product or service to your customer. It is generally used in the manufacturing industry. It is useful for identifying waste within and between processes, understanding decision-making and process flows, identifying and prioritizing areas for improvement, and setting quantifiable targets for improvement tasks. The mapping process can take up to three days to complete, but with the right equipment, it can be done faster.

Kaizen is a technique that calls for constant improvement in all functions of your company. It can be applied using the PDCA cycle. It is generally used in management departments, but also by quality control circles, waste analyzers, and ordinary workers.

It is useful for improving processes, product/service quality, and customer satisfaction, improving team productivity and job satisfaction and promoting greater safety and faster delivery. It is a continuous process and requires the active contribution of the entire company.

“Six Sigma is simply a smarter way to run a company. The expert points out. “It’s about collecting data on processes to understand what is happening. This data is analyzed and interpreted to find effective ways to improve the process. In this way, you will achieve increased customer satisfaction, reduced cycle times, and reduced defects.”

There are some widely used Six Sigma tools to improve processes in companies. A clear example is DMAIC, a five-step method (a direct descendant of the Plan-Do-Check-Act cycle) that is used to improve current processes.

If your products/services or business processes are not meeting customer expectations or performing well, DMAIC can help you discover why and find long-term solutions to the problem. It is generally used in all types of industries, especially teams working on projects.

This method is useful for improving processes or products, finding solutions to problems within processes, and reducing cost and time overruns.

“DMADV, also known as Design for Six Sigma (DFSS), is used to create new processes at the Six Sigma quality level,” Rodriguez says. “If your current processes are not meeting the required quality levels even after they have been optimized, it’s time to do a DMADV to bring about evolutionary change. Or, in other words, create a new and better process. It is generally used in all types of industries, especially manufacturing.”

This tool is essential to develop a new process/product, reduce errors in a product line and improve customer satisfaction.

Rodriguez has covered a number of business process improvement methodologies you can use to streamline your workflow and increase your team’s productivity. Use them properly and you will see how your goals can be achieved more effectively.

Aaron Rodriguez explains how to turn business failures into successes

It is no secret that failure is a very common occurrence in the world of entrepreneurship. No one is born with the knowledge to never fail along the way, as everything is learned through the process. Aaron Rodriguez, a specialist in the business sector, explains how entrepreneurs can use failures to their advantage.

There are very few cases of successful entrepreneurs who achieved success with the first business they started. If you have already failed with an entrepreneurial venture, you have something in common with Walt Disney, Henry Ford, or Steve Jobs. All of them were great businessmen who, in the beginning, went through several failures when they started their lives as entrepreneurs. The key to their success is that they did not give up.

For serial entrepreneurs, those who try over and over again until they succeed, “experience” is another word they use instead of “failure.” By labeling a failed effort as an opportunity to learn, you are putting it in a positive light that will allow you to approach it with optimism.

Try to always use failure as a steppingstone. After each failure, review where you failed, and what you did wrong, and internalize it so you don’t repeat the same mistakes. It is not common for a successful entrepreneur to get it right the first time. In fact, it is quite the opposite; the bigger they are, the more they have failed.

Rodriguez states, “Most entrepreneurs like to start their venture alone. But if you make a mistake by yourself, it will also be harder to make good self-criticism. Having a partner, you respect and trust can turn every failure into an opportunity to collaborate. A good partner can help you determine what not to do next time.”

Never seek to hide from what is going wrong. First, be proud that you were brave enough to take the risk. By being open about your mistakes, you open yourself up to more entrepreneurs to share their knowledge with you and give you guidance to avoid making the mistakes of the past.

“Change the focus and the reason you started the business,” Rodriguez suggests. “Evaluate your motivations, because many times, emotions prevail over logic. You must be clear about what you want because if you are clear about what you want, and how much you want it, the path you open from that moment on will be crucial to reach your goal.”

Separate business failure from your identity. The fact that you haven’t found the path to having a successful business doesn’t make you a failed person. These are two completely different things, but many people conflate these thoughts, which hurts an entrepreneur’s confidence and self-esteem.

Every failure teaches valuable lessons. Try to understand the reasons that prevented you from succeeding, but do it in an analytical way, leaving aside feelings like anger and frustration.

Digging into the causes of failure will not change what happened. On the contrary, it will only leave you trapped in an emotional state that will prevent you from moving forward. You can’t change the past, but you can improve the future. The faster you take a step forward, the faster you will leave failure behind.

“Part of our fear of business failure is rooted in our fear of being judged and losing the respect and esteem of others,” Rodriguez says. “Remember, what someone believes to be true about us is not always so. Paying attention to the opinion of others can dampen your passion and confidence in entrepreneurship, which will undermine your faith in the next business venture.”

Formal education (personal and professional) often leads to an unhealthy attitude toward business failure. One of the best ways to deal with failure is to change the way you perceive a negative view – “if I failed, it means I am incapable” – to a more positive one – “if I failed, it means I am closer to success.”

If you have failed, study the reasons and change your relationship with failure, now is the time to gain momentum and start again. And, if necessary, again and again, until success is achieved.